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Fern Ridge School District

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Employee Benefits

Employee Benefits

Insurance

 

Open enrollment is your annual opportunity to choose the health plan that best meets your needs. This period runs from September 1, 2025 through September 30, 2025.  After this period, no changes may be made unless you experience a qualifying life event. 
 
 
 
 

 

 

No Changes Needed

  • If you wish to keep your current plan and covered individuals, no action is required.  Please note, however, that your paycheck deduction will change beginning September 19, 2025 to reflect the new out-of-pocket.
 
 
 
Changing Plans
 
Forms submitted to the Payroll Office by September 8, 2025, will take effect with your September 19th paycheck. Forms received after September 8, 2025, will begin with your October 20th paycheck and will include a payroll adjustment for September.  
 
 
 
Adding or Removing Dependents
 
  • Submit an Enrollment Form if you need to add or remove individuals from your coverage.  
    • You will want also want to contact HSA Bank or HRA VEBA to remove or add dependents. 
 
 
 
Waiving Coverage
 
  • If you have other group coverage and wish to waive District coverage, submit an Enrollment Form (indicating your waiver). 
Forms submitted to the Payroll Office by September 8, 2025, will take effect with your September 19th paycheck. Forms received after September 8, 2025, will begin with your October 20th paycheck and will include a payroll adjustment for September.  
 
 

 

 

New Employees Eligible for Benefits

 

 
 
 
Additional Resources
 

 

 If you have any questions about open enrollent or insurance benefits being offered, we encourage you to attend the group health benefits session at Elmira High School in the Theatre, on Monday, August 25th, at 10:45 a.m. If you are unable to attend the session and have questions, please contact WHA at 541-342-4441 or email payroll@fernridge.k12.or.us. Alternatively, you can call 541-935-2253, extension 1204 and we will respond as soon as possible.

 

1095-C Form

What Is the 1095-C Form?

Form 1095-C provides information about your health insurance enrollment and when coverage was effective during a calendar year. The 1095-C form is informational only and is not required for filing your taxes.

Your 1095-C Form
What Changed?

In December 2024, the Paperwork Burden Reduction Act (PBRA) removed the requirement for health insurance plan sponsors (employers) to provide Form 1095-C to employees. Previously, plan sponsors (employers like Fern Ridge) and health insurance providers (for example, PacificSource) for fully insured health plans were required to send Form 1095 to employees for their records. Effective December 23, 2024, PBRA removed this requirement.

Again, the 1095-C form is informational only and is not required for filing your taxes.

Can I Get a 1095-C for 2025?

Yes. If you prefer to receive your 2025 Form 1095-C, please choose from the options below and follow the directions to request a copy.

If you do not take action, you will not receive a Form 1095-C for 2025.

Receive an Electronic Copy

To receive an electronic copy of your 2025 Form 1095-C, you must have an Employee Access Center account. Your form will be available for download beginning March 2, 2026. If you need assistance accessing the Employee Access Center, please contact payroll@fernridge.k12.or.us.

Request a Paper 1095-C Form

  • Email your request to payroll@fernridge.k12.or.us; or

  • Mail your request to:
    Fern Ridge School District
    Attn: Payroll
    88834 Territorial Road
    Elmira, OR 97437; or

  • Call 541-935-2253 ext. 1204, Monday–Friday from 8:00 a.m. to 4:00 p.m.

 

 

 

2025-2026 Insurance Details:

25-26 Employee Benefits Resource Guide - Summary Descrtiptions

25-26 Premium Rates by Employee Group

 

 

 

 

 

 

 

 

 

 

 

2024-2025 Insurance Details:

24-25 Employee Benefits Resource Guide - Summary Descriptions

24-25 Premium Rates by Employee Group

24-25 Early Retiree Benefit Guide - Summary Descriptions

Leaves: FMLA / OFLA / PFML

When an employee is absent, or anticipates being absent, for more than three consecutive days due to their own serious health condition, a family member’s serious health condition, caring for a sick child, pregnancy, parental leave, bereavement, or a family military-related reason, the District will notify you about OFLA, FMLA, and PFML, and send the request for leave packet. The District is responsible for determining your eligibility for FMLA and OFLA, while Hartford determines eligibility for PFML.

Things to know:

  • FMLA/OFLA is unpaid. However, employees are required to use their accrued leave available prior to being unpaid during these leaves.
  • Paid Leave Oregon (PFML) is paid, and the amount is calculated by the State of Oregon or Lincoln Financial Group. Leave may be granted for up to 12 weeks and taken intermittently or continuously. You may use accrued paid leave to receive 100% of your wages in conjunction with PFML.
  • FMLA, OFLA and PFML commonly run concurrently (see chart).

 

FRSD Request for FMLA/OFLA/PFML packet – must complete

Instructions for Starting a PFML Claim with Lincoln Financial Group

Which Leave Applies to My Situation?

click on image to see full-size chartchart of leaves

Family and Medical Leave (FMLA) & Oregon Family Leave Act (OFLA):

Paid Family Medical Leave (PFML):

Frontline: 

You must update Frontline with your FMLA/OFLA/PFML leave information. Securing a substitute is your responsibility. If you are unable to, please contact your Secretary or Administrator.

Insurance: 

Employers must maintain employees’ health coverage while on protected leave. The District will continue to make its contribution, but if there are any out-of-pocket costs, these will be deducted as usual from your paycheck if using accrued leave. Alternatively, you will need to make arrangements to pay your portion.

 

Family Leave Board Policy